Introduction
0.1 These Regulations are established pursuant to article 19.3 of the
Company’s articles of association.
0.2 These Regulations are complementary to the provisions regarding the
Managing Board and the Managing Board members contained in applicable law and
regulation, the articles of association of the Company and the rules
pertaining to the relationship between the Supervisory Board and the Managing
Board contained in the Regulations of the Supervisory Board.
0.3 These Regulations are posted on the Company's website.
0.4 The meaning of certain capitalised or uncapitalised terms used in these
Regulations are set forth in the List of Definitions attached as Annex 1.
Chapter 1
Composition of the Managing Board; positions
1. Composition; Division of Tasks
1.1 The members of the Managing Board are appointed by the General Meeting of
Shareholders. The Supervisory Board nominates one or more candidates for
appointment.
1.2 Managing Board members who are appointed after January 1, 2004 will be
appointed for a maximum of four years per term.
1.3 As far as the period of office of the Managing Board members is concerned,
the situation in which many Managing Board members retire at the same time,
will be avoided as much as possible.
1.4 The number of Managing Board members is determined by the Supervisory
Board after consultation with the Chairman of the Managing Board.
1.5 Individual members of the Managing Board may be charged with specific
parts of the managerial tasks, without prejudice to the collective
responsibility of the Managing Board as a whole. The Managing Board remains
collectively responsible for decisions, even if they are prepared by
individual members of the Managing Board. An individual member of the Managing
Board may only exercise such powers as are explicitly attributed or delegated
to him and he may never exercise powers beyond those exercisable by the
Managing Board as a whole.
1.6 The division of tasks within the Managing Board is determined (and
amended, if necessary) by the Managing Board, subject to the approval of the
Supervisory Board. Managing Board members especially charged with particular
managerial tasks are primarily responsible for the risk control and monitoring
of the managerial tasks concerned.
1.7 Each member of the Managing Board must inform the other members of the
Managing Board in a clear and timely manner about the way in which he has used
delegated powers and about major developments in the area of his
responsibilities.
2. Chairman of the Managing Board
2.1 The Supervisory Board appoints one of the members of the Managing Board as
Chairman of the Managing Board.
2.2 Within the Managing Board, the Chairman of the Managing Board is primarily
responsible for:
(a) preparing an agenda and chairing meetings of the Managing Board;
(b) ensuring that the Managing Board functions and makes decisions in a
collective manner;
(c) determining whether a proposed resolution should be brought to the
Managing Board for a vote;
(d) ensuring that passed resolutions are in accordance with the strategy that
should lead to the realisation of the objectives of the Company as referred to
in clause 6.1 of these Regulations;
(e) supervising the implementation of passed resolutions and determining if
further consultation with the Managing Board on their implementation is
required; and
(f) consulting on an ad hoc basis with members of the Managing Board regarding
their respective tasks.
2.3 Within the Managing Board, the Chairman of the Managing Board is also
responsible for the following matters regarding the relationship between the
Managing Board and the Supervisory Board:
(a) designating Managing Board members who consult on behalf of the Managing
Board with Committees of the Supervisory Board;
(b) submitting a proposed agenda and preparing meetings of the Supervisory
Board in consultation with the Chairman of the Supervisory Board and supported
by the Company Secretary;
(c) ensuring that the Supervisory Board is provided with all information
necessary for the proper performance of its duties;
(d) overseeing and ensuring communications of the Managing Board with the
Supervisory Board;
(e) consulting regularly with the Chairman of the Supervisory Board and
consulting other members of the Supervisory Board if deemed necessary or
advisable;
(f) considering requests of Managing Board members to consult with particular
members of the Supervisory Board regarding an area of expertise; and
(g) participating in meetings with the Audit Committee of the Supervisory
Board and the member of the Managing Board for the financial function as
described in clause 3.3 of these Regulations.
2.4 The Chairman of the Managing Board is assisted in the organisation of the
matters set out in clauses 2.2 and 2.3 by the Company Secretary.
2.5 The Supervisory Board appoints one of the Managing Board members as
Vice-Chairman. The Vice-Chairman replaces and assumes the powers and duties of
the Chairman in the latter’s absence.
3. Member of the Managing Board for the financial function
3.1 The Managing Board appoints one of the members of the Managing Board as
member of the Managing Board for the financial function .
3.2 Within the Managing Board, the member of the Managing Board for the
financial function is primarily responsible for:
(a) formulating and communicating the Company’s financial strategy;
(b) overseeing and ensuring the integrity of the Company’s accounts;
(c) the financial reporting of the Company; and
(d) performing any other related duties as may be prescribed from time to time
by the Managing Board.
3.3 Within the Managing Board, the member of the Managing Board for the
financial function is also primarily responsible for taking part in meetings,
when requested, of the Audit Committee of the Supervisory Board and the
Chairman of the Managing Board to discuss:
(a) the integrity of the financial statements of the Company (including but
not limited to the choice of accounting policies, application and assessments
of the effects of new rules, information about the handling of estimated items
in the annual accounts and forecasts);
(b) the qualifications, independence, remuneration and non-auditing work of
the external auditor for the Company (without prejudice to the
responsibilities of the Audit Committee of the Supervisory Board in the area
of finance, accounting and tax);
(c) the performance of tasks by the external auditor;
(d) the financial reporting process;
(e) the system of internal business controls (including but not limited to the
effect of internal risk managing and control systems);
(f) compliance by the Company with laws and regulations and applicable codes
of conduct in the area of finance, accounting and tax;
(g) compliance by the Company with recommendations of the External Auditor and
the Company's operational audit department.
(h) the financing of the Company and finance-related strategies; and
(i) the Company’s tax planning.
4. Company Secretary
4.1 The Managing Board is assisted by the Company Secretary, who is appointed
by the Managing Board, subject to the approval of the Supervisory Board. The
Company Secretary may be removed by the Managing Board after approval is
obtained from the Supervisory Board.
4.2 All Managing Board members have access to the advice and services of the
Company Secretary.
4.3 The Company Secretary sees to it that correct Managing Board procedures
are followed and that the obligations of the Managing Board under the law, as
well as the Company’s articles of association are complied with. The Company
Secretary shall assist the Chairman of the Managing Board in the organisation
of the affairs of the Managing Board (the preparing and reporting of meetings,
information etc.). The Company Secretary is as such also the secretary of the
Managing Board.
4.4 The Company Secretary may delegate his duties under these Regulations, or
parts thereof, to a deputy appointed by him in consultation with the Chairman
of the Managing Board.
4.5 The Company Secretary also performs tasks for the Supervisory Board, as
provided for in the Regulations of the Supervisory Board.
Chapter 2
Duties and powers
5. General Duties and Powers
5.1 The Managing Board is charged with the Managing of the Company, which
means, among other things, that it is responsible for setting and achieving
the Company's objectives, strategy and policies, as well as the ensuing
delivery of results. The Managing Board is accountable for these matters to
the Supervisory Board and the General Meeting of Shareholders. The
responsibility for the Managing of the Company is vested in the Managing Board
collectively.
5.2 The Managing Board is responsible for compliance with all relevant laws
and regulations, for managing the risks related to the Company’s activities
and for financing the Company. The Managing Board reports on these issues and
discusses the internal risk managing and control systems with the Supervisory
Board and the Audit Committee of the Supervisory Board.
5.3 In the performance of its duties the Managing Board shall act in
accordance with the interests of the Company and the business connected with
it, taking into consideration the interests of the Company's stakeholders.
5.4 The Managing Board is itself responsible for the quality of its
performance.
5.5 The members of the Managing Board shall externally express concurring
views with respect to important affairs, matters of principle and matters of
general interest, with due observance of the responsibilities of its
individual members.
5.6 The Managing Board is, together with the Supervisory Board, responsible
for the corporate governance structure of the Company and compliance with the
Dutch Corporate Governance Code.
5.7 The Managing Board shall ensure that employees have the possibility of
reporting alleged irregularities of a general, operational and financial
nature in the Company to the Chairman of the Managing Board or an official
designated by him, without jeopardising their legal position. Alleged
irregularities concerning the functioning of Managing Board members are
reported to the Chairman of the Supervisory Board. The whistleblowers' policy
is posted on the Company's website.
5.8 All transactions between the Company and individuals or legal entities who
hold at least 10% of the shares in the Company must be agreed on terms that
are customary for arm's-length transactions in the branch of business in which
the Company and its Subsidiaries operate. Decisions to enter into transactions
in which there are conflicts of interest with such persons that are of
material significance to the Company and/or to such persons require the
approval of the Supervisory Board.
5.9 The Managing Board shall perform its activities under the supervision of
the Supervisory Board.
6. Strategy and Risks
6.1 The Managing Board shall formulate, record and submit to the Supervisory
Board for approval: (i) the operational and financial objectives of the
Company; (ii) the strategy designed to achieve the objectives; and (iii) the
parameters to be applied in relation to the strategy, for example in respect
of the financial ratios.
6.2 The Managing Board shall be responsible for ensuring that the Company has
internal risk managing and control systems that are suitable for the Company.
The Managing Board shall in any event employ as instruments of the internal
risk managing and control systems:
(a) risk analyses with respect to realisation of the operational and financial
objectives of the Company;
(b) a code of conduct, which is posted on the Company's website;
(c) requirements for the layout of financial and management reports and the
procedures to be followed in drawing up the reports; and
(d) a system of monitoring and reporting.
7. Financial Reporting; Annual Accounts and Annual Report
7.1 The Managing Board is responsible for the quality and completeness of
publicly disclosed financial reports. The preparation and publication of the
Annual Report, the Annual Accounts, the quarterly and half-yearly figures and
ad hoc financial information require careful internal procedures. The Managing
Board is responsible for establishing and maintaining internal procedures that
ensure that all major financial information is known to the Managing Board, so
that the timeliness, completeness and accuracy of the external financial
reporting are assured. For this purpose the Managing Board shall ensure that
financial information from business divisions and/or subsidiaries is reported
to itself and that the integrity of that information is not compromised.
7.2 The Managing Board shall release the Annual Report and the Annual Accounts
within five months of the end of the financial year.
7.3 The Managing Board shall ensure that the information listed in Annex 2 is
included in the Annual Report.
7.4 The operational audit department operates under the responsibility of the
Managing Board (Chairman). The Managing Board shall consult with the External
Auditor and the Audit Committee of the Supervisory Board in drawing up the
work schedule of the operational audit department. The Managing Board shall
ensure that the Audit Committee of the Supervisory Board and the External
Auditor take cognisance of the findings of the operational audit department.
8. Relation with the External Auditor
8.1 The Managing Board shall ensure that the External Auditor can properly
perform his audit work, and it shall encourage both the External Auditor and
the Company to properly perform and pursue the role and the policy of the
Company regarding the External Auditor, as provided for by agreement with the
External Auditor, these Regulations, the Regulations of the Supervisory Board
and the Charter of the Audit Committee.
8.2 The Managing Board shall annually, and on an interim basis if necessary,
report to the Supervisory Board on its dealings with the External Auditor,
particularly on his independence (including the desirability of rotation of
the responsible partners of the External Auditor’s firm and the desirability
of non-audit work for the Company by the External Auditor who also performs
the audit).
8.3 At least once every four years, the Managing Board shall conduct a
thorough assessment of the functioning of the External Auditor within the
various entities and in the different capacities in which the External Auditor
acts. The main conclusions of this assessment shall be communicated to the
General Meeting of Shareholders.
9. Relation with the Supervisory Board
9.1 The Chairman of the Managing Board shall be the first contact for the
Chairman and the Supervisory Board.
9.2 In relation to the provision of information and the exercise of duties and
powers by the Supervisory Board and its members and Committees, the Managing
Board and its members shall act in accordance with the provisions applying to
the Managing Board and its members under or pursuant to these Regulations, the
Regulations of the Supervisory Board, the Charter of the Committees, the
Company’s articles of association and the applicable laws and regulations.
10. Relation with the Shareholders
10.1 The Managing Board and the Supervisory Board shall provide the General
Meeting of Shareholders with all information required to exercise its powers.
10.2 The Managing Board and the Supervisory Board shall provide the General
Meeting of Shareholders with all requested information, unless this would be
contrary to an overriding interest of the Company. If the Managing Board and
the Supervisory Board invoke an overriding interest, it shall state the
reasons.
10.3 If a right of approval is granted to the General Meeting of Shareholders
by law or under the articles of association (e.g. in the case of option
schemes, far-reaching decisions as referred to in Section 2:107a of the Dutch
Civil Code), or the Managing Board or the Supervisory Board requests a
delegation of powers (e.g. issue of shares or authorisation for the repurchase
of shares), the Managing Board and the Supervisory Board shall inform the
General Meeting of Shareholders by means of a shareholders’ circular of all
facts relevant to the approval, delegation or authorisation to be granted. The
shareholders’ circular shall in any event be posted on the Company's website
as of the convening of the General Meeting of Shareholders at which the
proposal concerned is discussed until the meeting has ended. This
shareholders’ circular may be in the format of explanatory notes to the agenda
of the General Meeting of Shareholders.
10.4 The members of the Managing Board shall be present at the General Meeting
of Shareholders, unless they are unable to attend for important reasons.
10.5 The Managing Board and the Supervisory Board shall procure that each
substantial change in the corporate governance structure of the Company or in
the Company’s compliance with the Dutch Corporate Governance Code is submitted
to the General Meeting of Shareholders for discussion under a separate agenda
item.
10.6 The policy of the Company on reserves and on dividends (the level and
purpose of the reserves, the amount of the dividend and the type of dividend)
and any changes to this policy shall be dealt with and explained as a separate
agenda item at the General Meeting of Shareholders.
10.7 A proposal to distribute a dividend shall be dealt with as a separate
agenda item at the General Meeting of Shareholders.
10.8 The Company shall determine a registration date for the exercise of the
voting rights and the rights attached to meetings.
10.9 The Managing Board and the Supervisory Board shall ensure compliance with
all applicable laws and regulations related to the rights of the General
Meeting of Shareholders and the rights of individual shareholders with respect
thereto.
10.10 If a serious private bid is made for a business unit or a participating
interest and the value of the bid exceeds the threshold referred to in Section
2:107a paragraph 1(c) of the Dutch Civil Code, and the bid is made public, the
Managing Board shall, at its earliest convenience, make public its position on
the bid and the reasons for this position.
11. Relation with Analysts, the Financial Press and Institutional and Other
Investors
11.1 The Managing Board or, where appropriate, the Supervisory Board shall
inform all shareholders and other parties in the financial markets equally and
simultaneously about matters that may affect the share price. The contacts
between the Managing Board on the one hand and press and financial analysts on
the other shall be carefully handled and structured and the Company shall not
engage in any acts that compromise the independence of analysts in relation to
the Company and vice versa.
11.2 Group-meetings with and group-presentations to analysts, presentations to
(institutional) investors and press conferences shall be announced in advance
on the Company's website and by means of press releases. Provisions shall be
made for all shareholders to follow these meetings and presentations in real
time, by means of webcasting, telephone lines or by other means.
11.3 The Company shall not in advance assess, comment on or correct (other
than factually), analysts' reports and valuations.
11.4 The Company shall not pay any fee to any party for the carrying out of
research for analysts' reports or for the production or publication of
analysts' reports on the Company, with the exception of credit rating agencies.
11.5 Analysts’ meetings, presentations to institutional or other investors and
direct discussions with those investors shall not take place shortly before
the publication of the regular financial information (quarterly, half-yearly
or annual reports).
12. Website of the Company
The Managing Board shall post and update all information that the Company is
required to publish or deposit pursuant to the applicable provisions of
company law or securities law and regulation on a separate part of the
Company's website (i.e. separate from the commercial information of the
Company) that is recognisable as such. A list of items that must be placed on
the website is attached as Annex 3 It is sufficient for the Company to create
a hyperlink to the website of the institutions that (also) publish the
relevant information electronically due to statutory provisions or stock
exchange regulations.
Chapter 3
Meetings of the Managing Board; decision-making
13. Meetings of the Managing Board
13.1 The Managing Board shall in principle meet once a week, or more often as
deemed desirable or required for a proper functioning of the Managing Board by
any one or more Managing Board members. Meetings of the Managing Board shall
be called by the Chairman of the Managing Board. Save in urgent cases, to be
determined by the Chairman of the Managing Board, the agenda for the meeting
shall be sent at least two calendar days before the meeting to all Managing
Board members. Whenever possible, an explanation in writing and/or other
related documentation should be attached for each item on the agenda.
13.2 Managing Board meetings are chaired by the Chairman of the Managing Board
or in his absence, the Vice-Chairman.
13.3 A Managing Board member may be represented at meetings by another
Managing Board member holding a proxy in writing. The existence of such proxy
must be proved satisfactorily to the Chairman of the Managing Board or, in his
absence, Managing Board members present at the meeting.
13.4 Persons other than the Managing Board members and the Company Secretary
or his deputy may be invited by the Managing Board to attend (part of) the
meeting.
13.5 The Company Secretary or any other person designated for such purpose by
the chairman of the meeting shall draw up minutes of the meeting. The minutes
should contain a summary of the meeting and provide insight into the
decision-making process at the meeting. The minutes shall be adopted by the
Managing Board at the next meeting.
14. Decision-making within the Managing Board
14.1 The Managing Board members shall endeavour to achieve that resolutions
are as much as possible adopted unanimously.
14.2 Each Managing Board member has the right to cast one vote.
14.3 Where unanimity cannot be reached and the law, the Company’s articles of
association or these Regulations do not prescribe a larger majority, all
resolutions of the Managing Board are adopted by an absolute majority of the
votes cast. In the event of a tie, the Chairman of the Managing Board shall
have the deciding vote. At a meeting, the Managing Board may only pass
resolutions if the majority of the Managing Board members are present or
represented.
14.4 In general, resolutions of the Managing Board are adopted at a Managing
Board meeting.
14.5 The following resolutions of the Managing Board are subject to the
approval of the Supervisory Board:
a. determining the operational and financial objectives of the Company;
b. determining and amending the corporate strategy designed to achieve the
objectives;
c. determining and amending the parameters to be applied in relation to the
strategy (for example in respect of financial ratios); and
d. the resolutions listed in Annex 4
14.6 The Managing Board shall not pass resolutions relating to the area of
expertise of a particular Managing Board member without having duly informed
itself of the view of that Managing Board member.
14.7 Managing Board resolutions may also be adopted in writing, provided the
proposal concerned is submitted to all Managing Board members and none of them
objects to this form of adoption. Adoption of resolutions in writing shall be
effected by statements in writing from all the Managing Board members. A
statement from a Managing Board member who wishes to abstain from voting on a
particular resolution which is adopted in writing must reflect the fact that
he does not object to this form of adoption.
14.8 The Managing Board may deviate from the provisions of clauses 14.3 (last
sentence), 14.4, 14.6 and 14.7 if this is deemed necessary by the Chairman of
the Managing Board, considering the urgent nature and other circumstances of
the case, provided that all Managing Board members are allowed the opportunity
to participate in the decision-making process. The Chairman of the Managing
Board and the Company Secretary shall then prepare a report on any resolution
so adopted, which shall be added to the documents for the next meeting of the
Managing Board.
14.9 A resolution adopted by the Managing Board may be evidenced outside the
Company through a statement from the Chairman of the Managing Board and/or the
Company Secretary.
Chapter 5
Other provisions
15. Conflicts of Interests of Managing Board Members
15.1 A Managing Board member shall not:
(a) enter into competition with the Company;
(b) demand or accept (substantial) gifts from the Company for himself or for
his spouse, registered partner or other life companion, foster child or
relative by blood or marriage up to the second degree;
(c) provide unjustified advantages to third parties to the detriment of the
Company; or
(d) take advantage of business opportunities to which the Company is entitled
for himself or for his spouse, registered partner or other life companion,
foster child or relative by blood or marriage up to the second degree.
15.2 A Managing Board member shall immediately report any conflict of interest
or potential conflict of interest that is of material significance to the
Company and/or to the member concerned, first to the Chairman of the Managing
Board and via him to the Chairman of the Supervisory Board and - or directly
to the latter if it is the Chairman of the Managing Board who has to report -
to the other Managing Board members and shall provide all relevant
information, including information concerning his spouse, registered partner
or other life companion, foster child and relatives by blood or marriage upon
the second degree. The Supervisory Board shall decide, without the Managing
Board member concerned being present, whether there is a conflict of interest.
15.3 A conflict of interest exists, in any event, if the Company intends to
enter into a transaction with a legal entity: (i) in which a Managing Board
member personally has a material financial interest; (ii) which has a Managing
board member who has a relationship under family law with a Managing Board
member; or (iii) in which a Managing Board member has a Managing or
supervisory position.
15.4 A Managing Board member shall not take part in any discussion or
decision-making that involves a subject or transaction in relation to which he
has a conflict of interest with the Company.
15.5 All transactions in which there are conflicts of interest with Managing
Board members shall be agreed on terms that are customary for arm's-length
transactions in the branch of business in which the Company and its
Subsidiaries operate. Decisions to enter into transactions in which there are
conflicts of interest with Managing Board members that are of material
significance to the Company and/or the relevant Managing Board members require
the approval of the Supervisory Board.
15.6 In the event of a conflict of interests between the Company and one or
more members of the Managing Board of the Company, the Company shall be
represented by the person or persons designated for such purpose by the
Supervisory Board, save when one or more other persons have been designated by
the General Meeting of Shareholders.
16. Remuneration of Managing Board Members
16.1 The remuneration and contractual terms of employment of Managing Board
members are determined by the Supervisory Board in accordance with article 18
of the Company’s articles of association and clause 12 of the Regulations of
the Supervisory Board, within the scope of the remuneration policy adopted by
the General Meeting of Shareholders.
16.2 Managing Board members shall not profit from the activities of the
Company other than through remuneration as a Managing Board member or through
shares in the Company held for the purpose of long-term investment.
16.3 The Company and its Subsidiaries shall not grant personal loans,
guarantees or the like to Managing Board members except within the framework
of its usual business operations, on conditions which apply to all employees
and with the approval of the Supervisory Board. Loans are not remitted.
16.4 Apart from their remuneration, Managing Board members shall be reimbursed
for all reasonable costs incurred with the consent of the Chairman of the
Managing Board, or, with respect to the Chairman of the Managing Board,
incurred with the consent of the Chairman of the Supervisory Board.
17. Outside Positions
17.1 A Managing Board member may not be a member of the supervisory board of
more than two listed companies. A Managing Board member may not concurrently
serve as chairman of the supervisory board of a listed company. Membership of
the supervisory board of affiliates of the Company does not count for this
purpose.
17.2 The acceptance by a Managing Board member of membership of the
supervisory board of a listed company requires the approval of the Supervisory
Board. Other important positions held by a Managing Board member must be
notified to the Supervisory Board.
17.3 Managing Board members shall not without prior permission of the Chairman
of the Managing Board (following consultation with the Chairman of the
Supervisory Board) or, in the case of the Chairman of the Managing Board,
prior permission of the Chairman of the Supervisory Board, accept:
(a) any other remunerated employment position, including in an advisory or
supervisory capacity; or
(b) any non-remunerated employment position.
18. Holding and Trading Securities
18.1 Any shareholding in the Company by Managing Board members is for the
purpose of long-term investment.
18.2 Managing Board members are bound to the DSM-Rules concerning Inside
Information of the Company regarding securities of the Company and other
securities referred to in these Rules.
18.3 With respect to the ownership of and transactions with any securities
Managing Board members must at all times comply with all Dutch and foreign
statutory provisions and regulation applicable thereto.
18.4 A Managing Board member shall once a quarter report to the Corporate
Compliance Officer (as referred to in the DSM-Rules concerning Inside
Information) all changes in his holding of securities related to Dutch listed
companies which have occurred during the quarter preceding the relevant
report. However, such report need not be made if during the quarter concerned
he has invested exclusively in listed investment funds or has transferred the
discretionary management of his securities portfolio to an independent third
party by means of a written mandate agreement. In that case, the report must
state that this exemption applied without interruptions during the entire
quarter concerned. If the exemption is applied on the basis of the transfer of
the discretionary management of the securities portfolio to an independent
third party, the name and office address of the third party concerned must be
reported and a copy of the agreement with such third party must be submitted.
The information provided to the Corporate Compliance Officer under this clause
18.4 shall be part of the register referred to in the DSM-Rules concerning
Inside Information in respect of transactions in DSM securities. The Corporate
Compliance Officer shall report annually to the Chairman of the Managing Board
and the Chairman of the Supervisory Board.
19. Confidentiality
19.1 No Managing Board member shall, during his membership of the Managing
Board or afterwards, disclose in any way whatsoever to anyone whomsoever any
information of a confidential nature regarding the business of the Company
and/or companies in which it holds a stake, that came to his knowledge in the
capacity of his work for the Company and which he knows or should know to be
of a confidential nature, unless required by law. A Managing Board member is
allowed to disclose the above information to Managing Board members and
Supervisory Board members as well as to staff members of the Company and of
companies in which the Company holds a stake, who, in view of their activities
for the Company and/or companies in which the Company holds a stake, should be
informed of the information concerned. A Managing Board member shall not in
any way whatsoever utilise the information referred to above for his personal
benefit.
20. Miscellaneous
20.1 Acceptance by Managing Board members. Anyone who is appointed as a
Managing Board member must, upon assuming office, declare in writing to the
Company that he accepts and agrees to the contents of these Regulations and
pledge to the Company that he will comply with the provisions of these
Regulations.
20.2 Occasional non-compliance. The Managing Board may occasionally decide not
to comply with these Regulations, with due observance of applicable laws and
regulations and with the prior approval of the Supervisory Board. Any material
non-compliance with these Regulations shall be mentioned in the Annual Report.
20.3 Amendment. These Regulations may be amended by the Managing Board at any
time and without any notification being made (except posting on the Company's
website), subject only to prior Supervisory Board approval.
20.4 Interpretation. In the event of lack of clarity or difference of opinion
on the interpretation of any provision of these Regulations, the opinion of
the Chairman of the Supervisory Board shall be decisive.
20.5 Governing law and jurisdiction. These Regulations are governed by the
laws of the Netherlands. The courts of the Netherlands have exclusive
jurisdiction to settle any dispute arising from or in connection with these
Regulations (including any dispute regarding the existence, validity or
termination of these Regulations).
20.6 Complementarity to Dutch law and Articles of Association. These
Regulations are complementary to the provisions governing the Managing Board
as contained in Dutch law, other applicable Dutch or EU regulations and the
Company’s articles of association. Where these Regulations are inconsistent
with Dutch law, other applicable Dutch or EU regulations or the articles of
association, the latter shall prevail. Where these Regulations are consistent
with the Company’s articles of association but inconsistent with Dutch law or
other applicable Dutch or EU regulations, the latter shall prevail.
20.7 Partial invalidity. If one or more provisions of these Regulations are or
become invalid, this shall not affect the validity of the remaining
provisions. The Managing Board, subject to prior approval of the Supervisory
Board, may replace the invalid provisions by provisions which are valid and
the effect of which, given the contents and purpose of these Regulations is,
to the greatest extent possible, similar to that of the invalid provisions.
* * * * *
Annex 1
List of definitions
1. In the Regulations of the Managing Board and the Supervisory Board, the
following terms have the following meanings:
Affiliated company has the meaning attributed to it in Section 1 of the
Disclosure of Major Holdings in Listed Companies Act 1996 (Wet melding
zeggenschap in ter beurze genoteerde vennootschappen 1996).
Annual Accounts means the annual accounts of the Company as referred to in
Section 2:101 of the Dutch Civil Code.
Annual Report means the annual report of the Company drawn up by the Managing
Board, as referred to in Section 2:101 of the Dutch Civil Code.
Audit Committee means the Committee designated as such in clause 5 of the
Regulations of the Supervisory Board.
Regulations means the By-Laws of the Managing Board or the Regulations of the
Supervisory Board, depending on the context, including the annexes belonging
thereto.
Committee means, as regards the Supervisory Board, each committee of the
Supervisory Board as referred to in clause 5 of the Regulations of the
Supervisory Board.
Company means Koninklijke DSM N.V., and, where appropriate, the subsidiaries
and possible other group companies of the Company, whose financial information
is incorporated in the consolidated annual accounts of the Company.
External Auditor means the accounting and auditing firm that, in accordance
with Section 2:393 of the Dutch Civil Code, is charged with the audit of the
annual accounts of the Company.
General Meeting of Shareholders means the general meeting of shareholders of
the Company.
Group company has the meaning attributed to it in Section 2:24b of the Dutch
Civil Code.
In writing means by letter, by telecopier, by e-mail, or by message which is
transmitted via any other current means of communication and which can be
received in written form.
Managing Board means the Managing board of the Company.
Nomination & Remuneration Committee means the Committee designated as such in
clause 5 of the Regulations of the Supervisory Board.
Remuneration Report means the remuneration report of the Supervisory Board
regarding the remuneration policy of the Company as drawn up by the Nomination
and Remuneration Committee of the Supervisory Board.
Subsidiary has the meaning attributed to it in Section 2:24a of the Dutch
Civil Code.
Supervisory Board means the supervisory board of the Company.
Supervisory Board Profile means the profile for the size and composition of
the Supervisory Board, as designated in clause 1.1 of the Regulations of the
Supervisory Board.
2. Save where the context dictates otherwise, in the Regulations of the
Managing Board and the Supervisory Board:
(a) words and expressions expressed in the singular form also include the
plural form, and vice versa;
(b) words and expressions expressed in the masculine form also include the
feminine form; and
(c) a reference to a statutory provision counts as a reference to this
statutory provision including all amendments, additions and replacing
legislation that may apply from time to time.
3. Headings of articles and other headings in the Regulations of the Managing
Board and the Supervisory Board are inserted for ease of reference and do not
form part of the Regulations concerned for the purpose of interpretation.
Annex 2
List of information to be included in the annual
report
II.1.2 CG Code The broad outline of: (i) the operational and financial
objectives of the Company, (ii) the strategy designed to achieve the
objectives and (iii) the parameters to be applied in relation to the strategy.
II.1.4 CG Code A statement from the Managing Board that the internal risk
managing and control systems are adequate and effective and report on the
operation of the internal risk managing and control system during the year
under review.
II.1.5 CG Code A report on the sensitivity of the results of the Company to
external factors and variables.
II.3.4 CG Code Publication of all transactions in which there are conflicts of
interest with Managing Board members that are of material significance to the
Company and/or the Managing Board members concerned.
III.6.3 CG Code Publication of all transactions in which there are conflicts
of interest with Supervisory Board members that are of material significance
to the Company and/or the Supervisory Board members concerned.
III.6.4 CG Code Publication of all transactions between the Company and legal
or natural persons who hold at least ten percent of the shares in the Company.
IV.3.9 CG Code A survey of all existing or potential anti-takeover measures
and also an indication of the circumstances in which it is expected that these
measures may be used.
I.1 CG Code In a separate chapter: the broad outline of the corporate
governance structure of the Company, partly by reference to the principles
mentioned in the Dutch Corporate Governance Code, indicating expressly to what
extent it applies the best practice provisions in the Dutch Corporate
Governance Code and, in the event of non-appliance, why, and to what extent,
it does not apply it. After the first comprehensive description the status
compared with the Dutch Corporate Governance Code only has to be described in
future annual reports if changes have occurred.
A reference to the Managing Board resolutions pursuant to clauses 20.2 and
20.3 of the Regulations of the Managing Board, to the extent of material
significance.
Notes to the annual accounts
II.2 (2nd Principle)
CG Code The information prescribed by law on the level and structure of the
remuneration of the individual members of the Managing Board.
II.2.14 CG Code In addition to the information to be included pursuant to
Section 2:383d of the Dutch Civil Code, a statement of the value of the
options granted to the Managing Board members and the employees and an
indication of how this value is determined.
III.7 CG Code The information prescribed by law on the level and structure of
the remuneration of the individual members of the Supervisory Board.
Annex 3
List of items to be placed on the company's website
II.1.3 CG Code A code of conduct (the DSM Values)
III.1.6 CG Code Whistleblower Policy.
II.2.13 CG Code The Remuneration Report of the Supervisory Board.
III.1.1. CG Code Regulations of the Supervisory Board.
III.3.1 CG Code Supervisory Board Profile.
III.3.6 CG Code Rotation Plan of the Supervisory Board.
III.5.1 CG Code Charter and composition of the Committees.
IV.3.1 CG Code Announcement in advance of meetings of analysts, presentations
to analysts, presentations to (institutional) investors - all in case of group
events - and press conferences.
IV.3.6 CG Code Information required to be published pursuant to the provisions
of company law; such information to be published on a separate part of the
Company’s website, i.e. separate of the commercial information on the Company.
IV.3.7 CG Code Shareholders circulars drawn up by the Company.
The Regulations of the Managing Board.
Essential elements immediately upon conclusion of contract with Managing Board
member.
Resolutions of the General Meeting of Shareholders and (draft) reports of
General Meetings of Shareholders.
The DSM-Rules concerning Inside Information of the Company.
Annex 4
List of approvals supervisory Board
The approval of the Supervisory Board is required for:
(a) the allocation of duties of the Managing Board to individual members of
the Managing Board;
(b) all transactions between the Company and natural or legal persons who hold
at least 10% of the shares in the Company that are of material significance to
the Company and/or such persons;
(c) a resolution on the operational and financial aims of the company, the
strategy designed to achieve the aims, and the parameters to be applied in
relation to the strategy;
(d) all transactions in which there are conflicts of interest with Managing
Board members that are of material significance to the Company and/or the
relevant Managing Board members;
(e) all transactions in which there are conflicts of interest with Supervisory
Board members that are of material significance to the Company and/or the
relevant Supervisory Board members;
(f) the appointment and dismissal of the Company Secretary;
(g) all transactions by the Company or any of its Affiliated companies
regarding acquisition, divesture or joint venture projects with an invested
capital (plus goodwill) in excess of € 30 million;
(h) the annual Capital Budget (and a semi-annual revision). Investment
projects not included in the Capital Budget and acquisitions/divestments of
assets are submitted if they exceed € 30 million;
(i) lay-offs by any of the Affiliated companies in excess of 100 persons
within a 3 month period;
(j) the corporate Annual Strategic Review (ASR);
(k) the annual Financing Plan (and its semi-annual revision);
(l) guarantees concerning non-consolidated companies if the value exceeds € 30
million.
(m) all other acts that require the approval by legislation, the Company’s
articles of association, the Regulations of the Managing Board, the
Regulations of the Supervisory Board, the Dutch Corporate Governance Code or
any other applicable legislation.